Activity
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G) Procedure of transfer to main stores
Trigger: once inspection result is set to Accepted ok.
Steps:
1. Inventory keeper of the appropriate store for each accepted item will be aware that some item is ready to enter the store. This may be done by a popup or notification on the system or by opening the receiving window in the system. (Systematic)
Concerned role:
Inventory keeper
2. Inventory keeper must take a list of found items in step 1 and go to receiving location to move them to its store. (Outside system)
3. Inventory keeper must register the transferred items and their quantities in system. Once this is done, the received goods will be created as inventory on hand quantity and will be usable. (Systematic)
H) Procedure of request for material from warehouse
Trigger: As and when some item is needed in a Department.
Steps:
1- A request for material comes from a user Department to main store. The request should have passed the approval cycle defined for that and should come to inventory system in approved status. The requests may come from manufacturing plant, maintenance departments or other departments. In the other word, the request might be of one of the following types:
1-1) Raw material request coming from manufacturing plant
Concerned role:
Inventory controller in manufacturing plant or kanban Responsible
1-2) Spare part Request coming from maintenance department
Concerned role:
Maintenance
1-3) Request for general goods coming from all departments. Employees sitting in their departments for their general task raise these requests.
Concerned positions:
All employees in all locations
2. Request should be evaluated and checked whether the requested items are available in the entire main store or there is shortage. Inventory controller with the help of system (systematic) must do this control.
Concerned role:
Inventory controlling
3. In consequent of step 2, for one request, the inventory controller finds the items available to transact and finds their storage location. Therefore, he/she passes these lines of request to inventory keepers of the specified store locations to be transacted.
Note: Availability is calculated in system based on the following formula:
Availability=on hand quantity – Reserved quantity – Expired quantity
Concerned role:
Inventory controlling
I) procedure of purchase requisition generation from warehouse
Triger1: Stock level of an item comes to reorder point
Trigger2: Some requested items in a material request are not available in store.
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